Roadmap, security and documentation changes captured for Outlook.
<p>Copilot Chat in Outlook on iOS and Android is getting updated! You'll notice smoother animations, improved strings, and some small changes to the header, such as the new/temporary chat button being moved behind the ... button.</p>
<p>You'll be able to see how much storage your recoverable items are using in Outlook. This gives you a clearer picture of your storage usage before you reach a limit. You can use this information to make more informed decisions about managing your mailbox. #newoutlookforwindows</p>
<p>You'll be able to expand or collapse all accounts at once in Outlook's folder pane. You won't need to expand or collapse each account individually. This makes it easier to navigate multiple accounts or keep your folder pane compact. #newoutlookforwindows</p>
<p>Outlook will remember whether your online archive is expanded or collapsed when you return. Outlook on the web and the new Outlook for Windows will each keep their own saved state. This saves you from repeatedly expanding or collapsing your archive as you navigate your mailbox. #newoutlookforwindows</p>
<p>Outlook will remember which folders and shared mailboxes you have expanded or collapsed when you restart the app. You can pick up where you left off without opening the same folder branches again. This makes returning to your usual folders easier. #newoutlookforwindows</p>
<p>You'll be able to sort a folder's subfolders alphabetically from the parent folder. This makes it easier to find the folder you need without rearranging subfolders one by one. It's a simple way to keep long folder lists organized. #newoutlookforwindows</p>
<p>Folder sharing in Outlook will respect your organization's restrictions for Default and Anonymous permissions. When these restrictions are enabled, you won't be able to change either setting. Permissions granted directly to individual users will remain unaffected. This helps keep folder sharing aligned with your organization's policies. #newoutlookforwindows</p>
<p>Multiple MAM (Mobile Application Management) Intune Accounts will now be supported in Outlook for Android. Only one MDM (Mobile Device Management) account will be supported at a time per device.</p>
<p>Mark as read will be updated to better match user expectations. When using the Unread filter, items will also be marked as read in coherence with the existing "Mark as read when using the reading pane" setting. Additionally, opening an item in a popout will now mark it as read regardless of that setting.</p> <p>#newoutlookforwindows</p>
<p>Default meeting templates enable IT admins to automatically apply their organization’s preferred meeting settings whenever users schedule a Teams meeting through Outlook or Teams calendar. This helps organizations apply meeting settings (including protection settings) at scale, and reduce the need for organizers to manually configure meeting options. Only organizers with a Teams Premium (T-Pre) license assigned can use Default Meeting Templates.</p>
<p>When you add a Teams meeting to an event in Outlook for Mac, the join link and dial-in details now appear in the invite while you're still writing it. A new Meeting Options button lets you change the Teams meeting settings right away, before you send.</p>
<p>Shared mailbox users and delegates with read and manage (full access) and/or mail folder-level permission will now be able to access Copilot Chat directly from their shared and delegate mailboxes in classic Outlook, when added as a <a href="https://support.microsoft.com/en-us/outlook/sharing/open-and-use-a-shared-mailbox-in-outlook">resource</a>.</p>
<p>Users can more easily work with SharePoint files in Outlook by saving email attachments directly to SharePoint and searching across SharePoint sites for files from the file picker.</p>
<p>The first updates will focus on visual details, such as icons, spacing and alignment. Users of classic Outlook for Windows will begin seeing refinements to familiar mail and calendar surfaces. The initial visual updates are intended to improve clarity and consistency without changing how users perform their tasks.</p>
<p>In Outlook, Copilot now works side by side with users to draft, refine, and format emails conversationally, powered by the same agentic capabilities available in Word, Excel, and PowerPoint.</p>
<p>We are bringing back send availability on both iOS and Android. iOS users will now also be able to access more of this feature via keyboard and voiceover.</p>
<p>You can insert a variety of symbols into an email message while composing it. To add a symbol, go to the Insert tab and select Symbols.</p>
<p>We are adding the ability to duplicate an event. Simply go to the event details and select "duplicate event"</p>
<p>Users will be able to see results from multiple mailboxes interweaved in a single ranked list and will be able to do standard mail actions.</p>
<p>If you don’t want to check spelling manually for every message—or you’re worried you might forget!—you can set Outlook to check spelling for you every time before sending emails.</p>
<p>We’re introducing Cloud Policy service support for Outlook on the web and new Outlook for Windows. Admins can set default values for supported Outlook settings and choose whether users can change them, providing consistent cloud-based control across their organization</p>
<p>You can now customize the classic ribbon in New Outlook for Windows and Outlook on the Web by right-clicking the ribbon and choosing which commands and groups appear on the Home and View tabs. #newoutlookforwindows</p>
<p>Instead of opening Copilot Chat every time you want to use Copilot to draft a message, this change introduces an inline chat component that streamlines the process and lets you interact with Copilot without opening the sidebar.</p>
Tenant admins will be able to define the default value for "Days of email to save" in Offline settings and designate whether end users can change the setting. This policy will set and enforce the "Days of email to save" setting found under Settings > General > Offline. #newoutlookforwindows
<p>Outlook for Mac will support Microsoft Purview Data Loss Prevention (DLP) wait-on-send policies. Organizations can require a DLP evaluation before an email is sent and configure how long users must wait for policy evaluation to complete. This helps ensure sensitive information is inspected against organizational policies before messages leave the organization while providing administrators with flexible control over the user experience.</p>
<p>Outlook for iOS and Android will support Microsoft Purview Data Loss Prevention (DLP) wait-on-send policies. Organizations can require a DLP evaluation before an email is sent and configure how long users must wait for policy evaluation to complete. This helps ensure sensitive information is inspected against organizational policies before messages leave the organization while providing administrators with flexible control over the user experience.</p>
Outlook for iOS and Android will support Microsoft Purview Data Loss Prevention (DLP) policies for calendar events. Organizations can detect and help prevent the sharing of sensitive information in meeting subjects, descriptions, and invite content through policy tips, user remediation, and policy enforcement. This provides consistent compliance protection across email and calendar experiences on mobile devices.
You will soon be able to manage multiple inbox rules at the same time. Select every rule or choose only the ones you want to update. You can then delete, enable, or disable the selected rules in one action. This makes it faster and easier to keep your rules organized. #newoutlookforwindows
<p>Outlook for Mac will support Microsoft Purview Data Loss Prevention (DLP) policies for calendar events. Organizations can detect and help prevent the sharing of sensitive information in meeting subjects, descriptions, and invite content through policy tips, user remediation, and policy enforcement. This provides consistent compliance protection across email and calendar experiences on Mac devices.</p>
Transfer ownership of a meeting or recurring meeting series to another person in your organization. The new organizer must accept the transfer before it is completed. This helps maintain continuity for long-running meetings while preserving the existing event for attendees. Available in Outlook for Windows and web and Teams calendar.
When the content language and the Outlook language do not match, you will be able to select a different language to view summarize Copilot responses.
<p>When composing an email in Outlook for Mac, Microsoft Purview sensitivity labels can be automatically applied or recommended based on the sensitivity labels of attached files. This helps users consistently protect sensitive information, reduces manual labeling effort, and supports organizational compliance requirements by aligning email protection with the sensitivity of attached content.</p>
<p>Outlook for iOS and Android will support Microsoft Purview sensitivity label inheritance from attachments. When users attach files with sensitivity labels, Outlook can automatically apply or recommend an email sensitivity label based on organizational policy settings. This helps organizations maintain consistent data classification and protection while reducing manual labeling effort.</p>
⏰ Act before September CY2026 · overdue
People using Outlook for iOS on iPhone and iPad will see refreshed interface elements aligned with the latest Liquid Glass iOS visual experience, including modernized app chrome, navigation, and use of screen space. It will be enabled by default with no administrator action required.
<p>You can now filter your messages for calendar invitations. Simply go to the filter and select Events from the drop down.</p>
Users can now insert images into their email signature directly from OneDrive, in addition to the device photo library.
<p>Copilot Chat remains accessible within an Outlook app window but now can also be popped out to float over the main Outlook app window. Popping out Copilot Chat allows people to switch contexts or have more space for what they are working on in Outlook and control the space and form that Copilot Chat takes on screen. When you open Copilot chat and click the pop-out button, Copilot will open separately over the main Outlook window.</p>
<p>You can now reschedule events by dragging them to a new time slot in your calendar. This feature is available in day and multi day views.</p>
<p>We've introduced a new experience for Copilot in the apps—a consistent entry point across apps that sits above your work and understands the context beneath it. Rather than scattering touchpoints across the interface, it anchors Copilot as one connected system across Microsoft 365, surfacing relevant actions that help you stay in flow. With this release, we are rolling out this new experience - already available across other Outlook endpoints, as well as in Word, Excel and PowerPoint - to classic Outlook.</p>
<p>We're making it easier to tell when receiving meeting invites that conflict with scheduled Out of Office time or Busy All Day events, on Outlook Web and Outlook for Windows.</p>
<p>You can now add a category to your Favorites and then drag emails right onto it to apply that category. No need to open menus or right-click each message. Just pin the category you use most to Favorites, then drop your emails on it to tag them in one quick motion. It's a faster, more visual way to keep your inbox sorted the way you like. #newoutlookforwindows</p>
<p>You can now create a rule that automatically replies to incoming messages with a template you've set up. Set the conditions you care about and pick the template, and Outlook handles the response for you. It's a simple way to send consistent replies without typing the same thing over and over. #newoutlookforwindows</p>
When replying to an email conversation and the message being replied to is not the latest in the conversation, Outlook for Windows and web will now display a notification indicating this. With this change, users can now be more confident that they are responding to the right message in an email conversation. #newoutlookforwindows
Outlook contacts become available system-wide (caller ID, Phone, Messages, Siri) using Apple's Contact Provider framework — without full address-book access or copying contacts onto your device.
<p>Outlook on the web and the new Outlook for Windows now support will support new settings for loading external images. New settings will allow customers to block all external content, or to load all content by default if the customer admin allows. Existing default behavior will not be changed (load external content only for safe senders).</p>
This feature adds support for exporting PST files into Outlook for Mac.
New Outlook for Windows will extend S/MIME support to shared mailboxes and delegate mailboxes associated with a user's primary account. Users will be able to sign, encrypt, decrypt, and reply to S/MIME-protected messages while working from shared and delegated mailboxes. #newoutlookforwindows
<p>The new Microsoft Outlook for Windows will be available for US Government clouds (GCC-H and DoD sovereign environments).</p>
<p>MIP-label protected PDFs are now supported in the PDF previewer along with a built-in control's toolbar for easier navigation.</p>
<p>When sorting on Outlook for Web or Outlook for Windows, if the Sort By field is not one of From, Subject, or Date Received, we will now show an additional column for the Sort By value (e.g., Size). We will also support sorting by Flag Due Date.</p>
<p>Outlook for Windows and Outlook for Web will now allow users to modify how the preview text for emails show in the message list. The preview text can now take up 2 lines, 1 whole line, or 0 additional lines.</p>
<p>The All-Accounts view, also known as Unified Inbox, lets you see emails from multiple accounts in a single inbox view in the new Outlook for Windows, without merging your mailboxes. Each account's inbox stays separate; the view brings them together so you can triage in one place. Users can read, delete, move, archive, and mark messages across accounts without switching between mailboxes. The experience integrates with Copilot for AI-assisted email workflows and supports Immersive Search for finding messages across your primary account. Advanced scenarios such as cross-account search and shared mailbox support will follow in later releases.</p>
<p>Users can now collaborate with Copilot to make improvements to email drafts. Select a section of the draft and ask Copilot to make changes, like changing its length, tone, or structure.</p>
You can now quickly switch between your favorite folders without opening the full folder pane. When the pane is collapsed, your favorite folders appear as a vertical list, giving you one-click access to the folders you use most. Each folder shows unread or total counts so you always know what needs attention. Right-click any favorite for the same options you're used to, and your selections stay put across sessions. It's a familiar experience for anyone who loved favorites in classic Outlook, now built right into the new Outlook. #newoutlookforwindows
<p>You can now pick whether each folder in your folder pane shows the unread count or the total item count. Until now, Outlook only displayed unread counts, but sometimes you need to see how many items are in a folder overall. Just right-click any folder and choose whether to show the total or unread count. It gives you more control over how you keep track of your email without changing how anything else works. #newoutlookforwindows</p>
The External tag on an email, set by the ExternalInOutlook feature, will now be usable as a condition in Outlook Inbox Rules. This change also makes available the ability to create or modify these Rules on the new Outlook for Windows, Outlook Web, and Outlook for Mac.
Ability to create PDFs from email messages and preserve Sensitivity labels. This feature is accessible from File -> Open & Export -> Create PDF.
<p>You will now be able to access different Copilot settings directly in classic Outlook for Windows.</p>
In the new Outlook for Windows, users can choose to save 1 year or 2 years of email on their device for offline access. This expands the existing offline settings and allows users to access more email when they are not connected to the internet. The new options are available under Settings > General > Offline > Days of email to save, giving users greater flexibility based on their storage and offline needs."
You can now quickly search for and navigate to any folder in your mailbox using the new Go to Folder feature. Instead of scrolling through long folder lists, just press Ctrl+Y or access it from your accounts context menu to instantly find what you need. Type a few letters of the folder name and jump straight there. #newoutlookforwindows
Users can now multi-select events on calendar surface and perform bulk operations like open, copy -paste, delete & categorize in #newoutlookforwindows, similar to classic Outlook.
Users can now bulk select/deselect all calendars within a group on left rail in calendar in #newoutlookforwindows, similar to classic Outlook.
Users can now see colleagues’ and direct reports’ calendars in the left navigation by default—without manual setup. #newoutlookforwindows
Users can now seamlessly import calendar events from ICS files & preview them before importing in three cases: when dragging ICS files directly into the calendar surface, uploading an ICS file ('Add calendar' flow) ICS file via email #newoutlookforwindows.
Users can now save calendar events as .ics in #newoutlookforwindows
Get answers to queries quickly with Copilot's concise AI summaries at the top of Outlook search results. Users can dig deeper by opening Copilot chat directly from the Copilot summary card.
Access Copilot directly when previewing files in Outlook. Tap the Copilot button to get smart suggestions, summaries, and answers about your documents without leaving the previewer. Get quick help understanding attachments and files right when you need it.
When users have more than one Copilot-enabled account added to new Outlook, the Copilot side pane in Calendar will include an account dropdown that makes it clear which Copilot-enabled account you’re using and lets you switch accounts without relying on Outlook UI’s account context.
<p>If you're unable to attend a meeting, you can select Follow as your response to help you stay informed of the meeting events. Following a meeting reminds the organizer to record the meeting and alert you to any follow-up items.</p>
<p>You can now use a work week calendar view on iOS and iPad to focus on the days you work. On iPad, you can select "work week" directly from the view picker. On iOS, you can select work week from the view picker when you rotate your device to landscape. You can choose which days are included in your work week by syncing from your default account or by customizing the days just for your device.</p>
<p>You can now control whether meeting invitations are automatically removed from your inbox after you RSVP. Simply to go to settings, calendar, and turn off or on "Delete Invite After RSVP."</p>
Preview videos and audio files with an improved player directly in the Outlook iOS mobile app. The enhanced player provides updated controls and a smoother playback experience.
<p>Outlook for Mac now supports Data Loss Prevention (DLP) policy tips, helping users avoid accidental data leaks. When sensitive content is detected, users are alerted with inline tips or pop-ups, based on admin-configured rules.</p>
Copilot now provides coaching feedback on email drafts via chat and can apply suggestions directly to your message in Outlook. Users have the option to choose which suggestions are applied, and Copilot updates your email in place.
In Outlook for Android, shareable links now automatically show as the document name in meeting descriptions. Additionally, users can manage the link permissions on the shareable links directly from the meeting description, ensuring a more secure file sharing process.
Multiple MAM (Mobile Application Management) Intune Accounts will now be supported in Outlook for iOS. Only one MDM (mobile device management) account will be supported at a time per device.
Users can now view, edit and share Copilot Pages with Outlook for Android, making it easier to continue working with Copilot and colleagues while on the go.
Emails with reactions disallowed will now see the Reactions button grayed out correctly. Additionally, when any attempt to react fails, the local update will no longer remain onscreen and be properly undone.
Now when composing emails, users can change the font color and add highlight color to their text. Additionally, users will now have easy access to recently used fonts in the font list.
You can now select multiple appointments and meetings in the new Outlook for Windows and Teams calendars. Use Ctrl+click to select individual items, or Shift+click to quickly select a range events. Once selected, you can take common actions across all selected items. Click anywhere outside the selection to clear it. #newoutlookforwindows
In Outlook, Copilot now works side by side with users to draft, refine, and format emails conversationally, powered by the same agentic capabilities available in Word, Excel, and PowerPoint.
Managing your email automation in Outlook is now effortless with name search built into your key productivity tools. You can search within Rules, Conditional Formatting, Quick Steps, and Search Folders, filtering the list by name so you jump straight to the item you need. Whether you have dozens of rules or a growing library of quick steps, just type a few characters to narrow down results instantly. No more scrolling through long lists to find the right one, search puts you in control. Stay organized and make changes faster, right where you need them. #newoutlookforwindows
Today, sharing a folder requires manually sharing each parent folder in the hierarchy. Outlook will simplify this by allowing users to share a folder in a single step, automatically applying the required permissions to its parent folders. Before sharing, users will clearly see which folders (including parent folders) will be shared. This removes manual effort while keeping users informed and in control.
Admins will be able to define a tenant‑wide default value for the Mail Compose and Reply setting that controls whether commas are used to separate recipients. Updated June 2, 2026: We are in the process of correcting an issue with setting the policy. We expect to complete in mid-June. Thank you for your patience.
<p>When working in an open Word, Excel, or PowerPoint file, users will now be able to send a copy of the locally stored file by email through the new Outlook for Windows. #newoutlookforwindows</p>
When you apply a filter in the message list, Outlook for iOS now helps you search for all matching messages—even older ones that aren’t currently synced. If more results may be available, you can tap to run a search with the filter already applied.
When composing an email on your mobile device, Outlook can recommend or automatically apply an appropriate sensitivity label if your organization’s automatic or recommended labeling policies are enabled by admins and the message contains sensitive information. For recommended labels, you’ll see a prompt to review and apply the suggested label, and automatic labels will be applied without needing any action from you.
Now, when opening a .eml attachment, users will see reply, reply all and forward options.
Now, when opening a .eml attachment, users will see reply, reply all and forward options.
Shared mailbox users and delegates with Read and manage (full access), and/or mail folder-level permission will now be able to access Copilot Chat directly from their shared and delegate mailboxes in new Outlook.
<p>Copilot Chat in Outlook expanding to support reasoning over a user's entire inbox, calendar and other enterprise data for Microsoft 365 Copilot Chat users (without a Microsoft 365 Copilot license) .</p>
When viewing your calendar on iPad, you can now expand an event to a full‑screen view, giving you more space to review information and make edits.
Users will now have basic options for printing calendar events in #newoutlookforwindows and Teams calendar, including choosing whether to show all attendees or display a shortened list of up to 10 attendees via a checkbox.
Search folders are being moved to the Settings experience in the new Outlook for Windows and web, improving discoverability and alignment with modern organization workflows. In addition, we are expanding supported search folder types, including mail with attachments, old mail, and large mail and more. Users will also gain the ability to filter search folders by specific folders, providing more precise control over how email is organized and surfaced. #newoutlookforwindows
Search Folders are being moved to the Settings experience in the new Outlook for Web and Windows, improving discoverability and alignment with modern organization workflows. In addition, we are expanding supported Search Folder types, including Mail with attachments, Old mail, and Large mail and more. Users will also gain the ability to filter Search Folders by specific folders, providing more precise control over how email is organized and surfaced. #newoutlookforwindows
We're introducing the ability to open and send OFT files (Outlook File Templates) on mobile. This feature allows users to view and open OFT files as a draft message, so users can easily resue their Outlook email templates.
We're introducing the ability to save meeting invites as drafts on mobile. This feature allows users to begin composing a meeting and return to it later without sending the invite immediately—helping them stay organized and flexible when scheduling. Updated February 13, 2026: This item is still rolling and has not completed yet. We apologize for any inconvenience.
We’re introducing new rule actions in the new Outlook for Web and Windows to give users greater flexibility and control. This includes Clear Categories, Clear Flag, Complete Flag, and Flag Message, enabling more precise automation of message organization and follow‑up workflows. #newoutlookforwindows
We are adding support for sort by flag status, flag due date and flag start date.
Users can now schedule meetings directly from chat or by clicking "Schedule with Copilot" in the UI. Simply ask Copilot to schedule a meeting with colleagues, and it will find available times, book rooms, draft agendas, and send invites—all within the chat experience. This feature is available to users with a Microsoft 365 Copilot license.
With so many of us in back-to-back meetings, it can be a real struggle to stay on top of pre-reads, action items, and even what each meeting is about. Copilot quickly prepares you for meetings within minutes by bringing real-time insights and summarizing relevant context, tasks, documents, and other resources. You can also chat directly with Copilot to prepare more deeply, to ensure you're ready to go. This feature is already available in the new Outlook for Windows, Web, Mac, and Mobile and is now being adding to classic Outlook for Windows. It is only available for users with a Microsoft 365 Copilot license.
In Outlook Web, the new and updated People Hub delivers a modern, multi-column contacts experience, with fast search and a streamlined interface. It provides a unified view of each person, automatically links duplicate entries, and enriches contacts with organizational profile information where available.
Users can now search for the name of font they want to use when composing an email on Outlook for Android.
Users can now search for the name of font they want to use when composing an email on Outlook for iOS.
Drafting emails is faster and easier with Quick Parts, now available for Outlook for Windows and web. Quick Parts are saved email snippets that can be reused when composing new messages, making it easy to assemble messages with reusable parts. #newoutlookforwindows
Get timely reminders in Outlook mobile to prepare for your meetings with Copilot. The Up Next card now offers a Prepare option so you can get ready with one tap.
When creating an event, you can now book a workspace directly from the location field by searching or tapping Browse Workspaces. This feature is only available if you have workspace bookings enabled in settings and by your IT admin.
Run Rule on Specific Folder enables users to manually apply an existing rule to a chosen folder instead of running it only on incoming mail in Inbox. #newoutlookforwindows
Copilot Chat in Outlook expanding to support reasoning over a user's entire inbox, calendar and other enterprise data for Microsoft 365 Copilot Chat users (without a Microsoft 365 Copilot license).
Users can now apply basic conditional formatting rules to the calendar in new Outlook, allowing events and appointments to be color-coded based on sender, location, attendees, and more. #newoutlookforwindows
You can now declutter your calendar by hiding declined meetings. If you’ve enabled “Show declined meetings” in New Outlook or Outlook for the Web, you’ll see a setting in Outlook Mobile to hide them for a simpler view.
<p>Users can manually select text and ask Copilot to help provide relevant information.</p>
Stay on top of your inbox with the new Copilot voice experience in the Outlook mobile app. Ask Copilot to summarize your recent unread emails and then take action like flagging, pinning, archiving, or marking as read – all without the hassle of navigating your inbox by hand. You can interrupt or redirect Copilot at any point in the conversation.
<p>Customers can now customize their M365 profile cards by adding custom properties unique to their organization. These properties can be sourced from external systems like HR platforms, enriching user profiles with relevant organizational details. Tenant admins can configure these properties with a display name and icon, which will appear in the Contact Information section of the profile cards.</p>
If you have enabled Show declined events in New Outlook, you can choose to hide declined events in your Outlook iOS or Android app. Go to Settings > Calendar > Hide Declined Events. This will filter out declined events from your mobile calendar, while keeping those events visible in New Outlook.
We are updating the UI for Copilot Chat so that the button is separate from the mail and event compose buttons. This feature will be available for users with a Copilot license.
We are updating the toolbar when selecting multiple emails so you can customize the order and placement of the actions to suit your needs.
We are updating the toolbar when composing an email so you can customize the order and placement of the actions to suit your needs.
Users can now preview PDFs directly in the Outlook for Android app.
Now when users receive multiple automatic replies at once, they appear collapsed in the reading pane by default. Users can then expand to see all the automatic replies if desired.
Now when users receive multiple automatic replies at once, they appear collapsed in the reading pane by default. Users can then expand to see all the automatic replies if desired.
The new Outlook now supports LDAP (Lightweight Directory Access Protocol) directories for sending S/MIME encrypted emails. This allows users to add an LDAP directory in the new Outlook and use it to fetch recipients’ certificates from the configured directory when sending S/MIME encrypted messages. #newoutlookforwindows
The new Outlook will now allow users to store S/MIME encryption certificates within their Contacts. This enables users to save certificates directly in contact entries and use them to send S/MIME encrypted emails to the contacts. #newoutlookforwindows
Outlook mobile users can now prepare for their meetings using Copilot chat in a single tap. This feature requires a Microsoft 365 Copilot license.
After executing a search in classic Outlook, users will have the option to easily opt into seeing an AI generated summary of their search results in their Copilot side pane. They can ask further questions in their chat, navigate to cited files and emails, or go back to their email experience easily.
The new Outlook for web and Windows now offers expanded Conditional Formatting options, allowing you to highlight emails based on size, read/unread status, presence of attachments, flag settings, categories, or importance. These enhanced rules make it easier to identify critical messages at a glance and visually organize your folders. #newoutlookforwindows
When you choose “Run Rule Now” in Outlook, you’ll now see a visual progress indicator in both the message list and the rules page, showing that the rule is actively being applied. This helps confirm the action is in progress especially for large mailboxes, so you’re not left wondering if anything is happening. #newoutlookforwindows
You can now use Shift+Click or CTRL+Click to select non-consecutive dates in the calendar mini-month. This will allow you to easily view and take action on the dates you care about. #newoutlookforwindows
Easily summarize your email and attachments with Copilot chat. This will be available to Android and iOS users with a Microsoft 365 Copilot license who have pinning enabled. Updated April 21, 2026: We have cancelled rollout of this feature to Desktop, Mac, Web and both Classic and New Outlook for Windows at this time. We apologize for the inconvenience.
Customers can now customize their M365 profile cards by adding new properties such as Cost Center, Role, Employee Type, Employee ID and Division. These properties will show in the Contact Information section and can be ingested from external sources like HR systems, so that users' profiles are enriched with relevant information.
Administrators using the Microsoft 365 admin center and Teams admin center who manage agents and apps that work across Teams, Outlook and the Microsoft 365 copilot will be able to apply their changes consistently across all these surfaces. Before this update, changes made through the Integrated Apps section in the Microsoft 365 admin center would only affect these apps on Outlook and the Microsoft 365 copilot; similarly, changes made in the Teams admin center would exclusively affect Teams. With this change, app and agent availability will be unified across Teams, Outlook and Microsoft 365 copilot.
In #newoutlookforwindows, users can now apply more than one category to their calendar events from the event right-click context menu. Selected categories will be indicated with a check mark within this menu. This specific update is for applying multiple categories to an event.
When users close a draft in progress, it automatically minimizes instead of closing completely. The minimized draft can now be quickly accessed via a button that appears in the message list.
On phone devices, users currently access Copilot Chat in Outlook Mobile via a tab at the bottom of their screen (or in Apps). Outlook is introducing a new Copilot Chat overlay experience, allowing users to chat with Copilot while continuing to interact with their email, calendar, and contacts. This overlay will be context-aware—understanding what the user is viewing—so users can ask Copilot about the content on their screen. Users with M365 Copilot licenses will also benefit from Copilot’s ability to draw on Microsoft 365 Graph to provide richer, more personalized responses.
The Outlook and Teams calendars will receive an update to the scheduling and event creation experience. Additionally, new capabilities will be available in this new experience to help streamline and enhance scheduling using Copilot. #newoutlookforwindows
New Outlook for Windows will now support ability to show customizable oversharing dialog for Data Loss Prevention. The support will be to configure custom title, body, business justifications, and dynamic variables/tokens for matched recipients, attachment names, and labels. #newoutlookforwindows
New Outlook for Windows will now support Wait on Send for Oversharing. This feature allows admins to block sending of emails in case DLP policy evaluation is not completed for labeled or sensitive content. #newoutlookforwindows
The Global Address List, or Address Book, is getting a major visual redesign to make it easier to navigate, show more contact information in the search results list, improve its accessibility, and improve its appearance overall. This window is accessible via the To/Cc/Bcc buttons in the email compose form. #newoutlookforwindows
You can save a meeting as a draft on your calendar if you aren't ready to send the meeting invites. When composing an event with at least one attendee added, select dismiss and then select Save as a Draft. The draft event will show on your calendar as [Draft] along with the title of the event.
Users without a Microsoft 365 Copilot license can now easily summarize emails in a single click, using Copilot chat. Users must have access to Copilot chat and pinning enabled to utilize. This change is coming to both Classic and New Outlook for Windows #newoutlookforwindows
After completing a search in Outlook, a user will see a Copilot entry point that will take them to an LLM generated summary of their search query (emails, Teams messages and documents) within their Copilot side pane. They will be able to interact further with Copilot to dig deeper into these results and take action items accordingly.
Users can use the new Account Manager feature to learn more about their Microsoft account, display their profile picture, and add new accounts (if permitted by their organization).
Users can set up Outlook rules to play a sound or show a desktop alert whenever an email that matches your chosen conditions arrives, whether it’s from a specific person, includes certain words, or meets any other rule criteria you define. These features help you stay alerted to the emails that matter most. #newoutlookforwindows
Users can now expand and collapse folder trees in the move/copy email dialog. This makes it easier to navigate large folder structures and find the right destination faster, improving efficiency and control during email triage. #newoutlookforwindows
Easily access Copilot Chat from the side pane in your Microsoft 365 apps with a commercial Microsoft 365 license or a Microsoft 365 Copilot license.
We are adding more functionality to offline mode in the new Outlook for Windows. You will now be able to add attachments while drafting your email without an internet connection. #newoutlookforwindows
Outlook Mobile now supports Data Loss Prevention (DLP) policy tips, helping users avoid accidental data leaks. When sensitive content is detected, users are alerted with inline tips or pop-ups, based on admin-configured rules. This update aligns DLP behavior across all Outlook clients for consistent compliance enforcement.
Create rules that trigger a desktop alert when specific emails arrive. This makes it easier to stay on top of important messages without missing a beat. Look for the new "Display a Desktop Alert" action when setting up or editing your rules. #newoutlookforwindows
Users can now see their teammates' calendars (including peers, direct reports, and managers) automatically displayed in the left navigation pane of the new outlook. #newoutlookforwindows
When composing a message in the new Outlook for Windows and Outlook on the web, there will be a new Graphics button under the Insert ribbon tab. This opens a panel that will allow users to search and pick from a large selection of emoji, stock photos, and stickers, which are inserted into the message when selected. #newoutlookforwindows
Automatic spelling and grammar checking when composing an email message. Corrections are underlined on the draft, and clicking on them reveals suggested corrections.
On Outlook mobile we are improving the "Contacts" experience by showing additional profile information for your contacts, where applicable. Secondly, this improvement hides identical duplicate contacts.
Copilot makes it fast and easy to schedule a meeting from an email thread. When you use the Schedule with Copilot option, Copilot analyzes the email and creates a meeting invitation for you, filling in a meeting title and agenda, and adding the email thread as an attachment. The people on the email thread are included as meeting attendees, and you can quickly review the invitation, add or change info, and then send it out.
We are adding more offline functionality in the new Outlook for Windows. You will now be able to create, edit, and delete events in your calendar when not connected to the internet. #newoutlookforwindows
In your Notification settings, you'll be able to add a custom sound for your mail notifications, mail reactions, and calendar notifications (aka reminders). #newoutlookforwindows
We are adding more offline functionality in the new Outlook for Windows. You will now be able to create, edit, and delete events in your calendar when not connected to the internet. #newoutlookforwindows
You will now be able to more easily create, delete, rename, and move folders on mobile. From your inbox, tap the Edit icon in the sidebar. Tap on any folder to create a subfolder, or rename, move, and delete that folder. You can also rearrange and nest your folders by dragging and dropping them.
Customers can now copy, cut, and paste meetings and appointments on their calendar in the new Outlook using CTRL+C, CTRL+X, and CTRL+V keyboard shortcuts. #newoutlookforwindows
With this update of support for .pst files (a.k.a. Outlook Data File) in the new Outlook for Windows, users will be able to import calendars and contacts from .pst file to mailbox. Future releases of new Outlook will expand the support for .pst file capabilities. #newoutlookforwindows #pstfilesupport.
When focused on the calendar grid, you will be able to navigate the time slots on the calendar via left/right/up/down arrow keys in month view. #newoutlookforwindows
With this update of support for .pst files (a.k.a. Outlook Data File) in the new Outlook for Windows, users will be able to import calendars and contacts from .pst file to mailbox. Future releases of new Outlook will expand the support for .pst file capabilities. #newoutlookforwindows #pstfilesupport.
<p>We will be adding declarative agents support in Copilot Chat in Outlook. This roadmap item tracks availability in Outlook for Mac.</p>
With this update of support for .pst files (a.k.a. Outlook Data File) in the new Outlook for Windows, users will be able to browse and read contacts within a .pst file. Future releases of new Outlook will expand the support for .pst file capabilities. #newoutlookforwindows #pstfilesupport.
With this update of support for .pst files (a.k.a. Outlook Data File) in the new Outlook for Windows, users will be able to browse and read contacts within a .pst file. Future releases of new Outlook will expand the support for .pst file capabilities. #newoutlookforwindows #pstfilesupport.
With this update of support for .pst files (a.k.a. Outlook Data File) in the new Outlook for Windows, users will be able to import emails from .pst file to mailbox. Future releases of new Outlook will expand the support for .pst file capabilities. #newoutlookforwindows #pstfilesupport.
With this update of support for .pst files (a.k.a. Outlook Data File) in the new Outlook for Windows, users will be able to import emails from .pst file to mailbox. Future releases of new Outlook will expand the support for .pst file capabilities. #newoutlookforwindows #pstfilesupport.
Users will be able to toggle a "Reply to" field in the email compose form, which will allow them to add one or multiple addresses which will be used as the recipients for any replies to that message. #newoutlookforwindows
An "External" tag will be added to contact suggestions that appear in the dropdown when entering contacts in the email compose form in the new Outlook for Windows. #newoutlookforwindows
Continue working with Copilot and colleagues while on the go, with the ability to view, edit and share Pages on mobile.
We will be adding declarative agents support for agents in Copilot Chat in Outlook. This roadmap item tracks availability in classic Outlook for Windows.
This update improves the reliability of calendar sharing and ensures that the events seen by delegates are always up to date. #newoutlookforwindows
Online archive mailboxes will appear in the folder pane alongside other accounts, making it easier to access archived content for shared mailboxes. #newoutlookforwindows
Following further review, this feature continues in development. We apologize for any inconvenience. When single clicking on an empty time slot on the calendar surface, the quick compose pop-up will no longer be shown - instead, you will be able to create an appointment by typing directly in the time slot on the calendar grid, just as you can in classic Outlook for Windows. There will be no change to double click behavior, the full compose form will still open as it does today. #newoutlookforwindows
<p>Users can manually insert a signature into a calendar event like they can in the classic outlook. #newoutlookforwindows</p>
Users will be able to automatically see their auto-mapped calendars when toggling from classic Outlook to the new. #newoutlookforwindows
We are adding support for sort by flag status, flag due date and flag start date.
Prioritize my inbox by Copilot marks high priority mails in your inbox and provides a short summary of the mail's importance in the message list and the reading pane. Mails can be sorted and filtered by Copilot's priority. In Web and New Outlook for Windows, you can also choose to have Copilot mark low priority mails. #newoutlookforwindows
In new Outlook for Windows, the People Hub offers a streamlined contacts interface with a single view of each person, automatically linking duplicates and enriching them with organizational profiles. #newoutlookforwindows
Reachability panel, hybrid location, and pronouns (read only) will be available on the Outlook profile card in iOS and Android. Events panel will be replaced with the calendar in Outlook mobile.
Mail Merge (Basic) will be improved upon to allow fields to be replaced by values per email address. When Mail Merge (Advanced) is launched, not only will every recipient receive their own email with only their email address in the recipients list, but the emails can further be personalized to include content such as their name. #newoutlookforwindows
Delegate access for mailbox and folders can be granted from the new Outlook app. Users will be able to view the permissions granted for a mailboxes and folders. #newoutlookforwindows
Auto-Expanding Archives are a component that provides customers the ability to grow their mailbox archives over the normal 100 GB quota limit.
This feature adds support for importing PST files into Outlook for Mac.
Add calendar support in Online Archive.