Microsoft 365 default-state changes (36)

Power Apps: Form fill assistance using Microsoft 365 files in model-driven apps

<p>We’re expanding form fill assistance in Power Apps to use Microsoft 365 files as a source, helping users turn existing content into form entries with less manual effort.</p> <p>Availability</p> <table> <thead> <tr> <th>Field</th> <th>Value</th> </tr> </thead> <tbody> <tr> <td>Release Channel</td> <td>Monthly</td> </tr> <tr> <td>Version</td> <td>2701.1</td> </tr> <tr> <td>Applies to</td> <td>Model-driven apps</td> </tr> <tr> <td>Feature Scope</td> <td>Admins or makers | Users (enabled by admins or makers) | Users (enabled by default) | Users (always enabled)</td> </tr> </tbody> </table>

Dynamics 365 Sustainability: Enhance external sustainability reporting

<p>This feature delivers enhancements to the external reporting experience with an improved standards and assessments structure and enhanced search capabilities. Users can navigate standards, assessments, and concepts more efficiently, reducing time spent locating and managing reporting content across complex disclosures. New dimension visualizations provide clearer insight into the context of reported data, helping users better understand dimensional attributes and validate disclosures more accurately.</p> <p>The enhancements are automatically enabled within the external reporting experience and require no additional setup. The experience introduces clearer, more guided workflows for adding new concepts, reusing existing concepts, and managing deletions and help ensure consistency across reports while improving transparency.</p>

Power Apps: Form fill assistance using speech as input in model-driven apps

<p>We’re expanding form fill assistance in Power Apps to use speech as a source, providing users a more natural way to fill forms. Users select the microphone icon, record their content, and the transcript is used as a source for the form entry. Recordings are transient and not saved.</p> <p>Availability</p> <table> <thead> <tr> <th>Field</th> <th>Value</th> </tr> </thead> <tbody> <tr> <td>Release Channel</td> <td>Monthly</td> </tr> <tr> <td>Version</td> <td>2612.1</td> </tr> <tr> <td>Applies to</td> <td>Model-driven apps</td> </tr> <tr> <td>Feature Scope</td> <td>Users (enabled by default)</td> </tr> </tbody> </table>

Dynamics 365 Field Service: Optimize resource scheduling - Optimize multiple resources with Scheduling Operations Agent

<p>This release expands the optimization capabilities of the Scheduling Operations Agent to include multiple resources. The agent considers the availability of the resources, their current schedules, and unscheduled requirements. It suggests a schedule that honors configured constraints and optimizes it according to the selected goal. Dispatchers can review and compare the proposed schedules with the current schedules before applying changes.</p> <p>New capabilities include:</p> <ul> <li>Optimize schedules for up to 5 resources directly from the schedule board.</li> <li>Optimize schedules for up to 30 resources using an optimization plan.</li> <li>Create custom goals and weight objectives.</li> <li>Create custom optimization scopes to use with your optimization plans.</li> </ul> <p>These capabilities build on the existing public preview of the Scheduling Operations Agent and will be automatically enabled for all organizations that have the agent enabled. Learn more at <a href="https://aka.ms/soa">Scheduling Operations Agent documentation</a>.</p> <p>Business Value:</p> <p>Optimize multiple resources with the Scheduling Operations Agent (SOA). Schedule up to five resources directly from the schedule board or Copilot or perform ad-hoc optimizations for up to 30 resources using an optimization plan. This feature streamlines scheduling, improves efficiency, and supports better resource management.</p> <p>Enabled for:</p> <p>Enabled by admins/makers/marketers for end users</p>

Power Automate: Process mining - Analyze processes using object-centric process mining

<p>Real business processes rarely flow as a single, linear <em>instance</em>. Events routinely touch <em>several objects of different types at the same time</em> (for example, creating an invoice for a specific order, or shipping a package that contains items from multiple orders). Object-centric process mining captures that reality by recording events that relate to <em>many objects and object types</em> in one process, preserving their relationships end‑to‑end.</p> <p>Here's the key idea: Instead of “one case → one sequence of activities,” object-centric process mining lets <em>one event</em> belong to <em>multiple objects</em> (and object types), keeping the full context intact.</p> <p>Object-centric process mining support in Power Automate Process Mining allows you to:</p> <ul> <li>Easily ingest your object-centric event logs from Azure Data Lake or OneLake.</li> <li>Map object and event-level attributes to unlock detailed analytical opportunities.</li> <li>Visualize your object-centric process in an understandable, customizable, and easy-to-read process map.</li> <li>Visualize key metrics in a comprehensive process overview.</li> <li>Analyze your process from process execution and throughput time viewpoint.</li> <li>Focus on specific process areas by using filters or by specifying a particular path in the Process Analysis widget.</li> </ul> <p>This premium feature is automatically enabled for all Power Automate Process Mining customers.</p> <p>Business Value:</p> <p>Object-centric process mining delivers transformative insights that traditional process analysis simply can't capture. By analyzing how multiple object types, such as orders, items, deliveries, and invoices interact throughout your processes, you gain a complete, realistic view of your operations as they actually function.</p> <p>This comprehensive visibility enables you to identify hidden inefficiencies, such as bottlenecks that only appear when certain object combinations occur, or resource constraints that emerge from complex object interactions. You can pinpoint exactly where delays cascade across related objects, causing ripple effects that impact customer satisfaction and operational costs. The ability to analyze multiple dimensions simultaneously means faster root cause analysis and more accurate process optimization. Instead of piecing together fragmented views from separate analyses, you see the full picture immediately, reducing investigation time from weeks to hours and enabling data-driven decisions with confidence.</p> <p>Ultimately, object-centric process mining helps you reduce cycle times, lower operational costs, improve resource utilization, and enhance customer experience by addressing the real complexity of your business processes rather than oversimplified approximations.</p> <p>Enabled for:</p> <p>Enabled for admins/makers/marketers automatically</p>

Dynamics 365 Field Service: Optimize resource scheduling - Move multiple bookings at once by a set offset

<p>Bulk move enables schedulers to shift multiple bookings forward or backward by a consistent time offset in a single action. Instead of adjusting each booking manually, users can select bookings across one or more resources and apply changes, such as moving all affected work by a day or a week. This feature is especially valuable when plans change due to factors like weather delays, customer reschedules, or operational disruptions. It is automatically enabled for users.</p> <p>By preserving each booking’s duration and details while updating its placement, bulk move ensures schedules remain accurate and aligned with the new timeline without introducing gaps, overlaps, or inconsistencies. This capability significantly reduces manual effort and helps teams to respond quickly and confidently to changing conditions.</p> <p>Business Value:</p> <p>Schedulers often need to adjust many bookings at once when timelines shift due to staffing changes, delays, or shifting priorities. Bulk move streamlines this process by eliminating repetitive edits, reducing errors, and enabling faster replanning during disruptions.</p> <p>Enabled for:</p> <p>Enabled for end users automatically</p>

Dynamics 365 Field Service: Optimize resource scheduling - Move multiple bookings at once to new resource

<p>Bulk reassign simplifies large-scale staffing changes by allowing schedulers to move multiple bookings to a different resource in a single step. Instead of reassigning work one booking at a time, users can multi-select bookings and quickly redirect them to another qualified resource using a new feature in the right-click menu. This feature supports common scenarios such as covering for unexpected absences, rebalancing workloads, or shifting work between teams. It is automatically enabled for users.</p> <p>Booking timing and duration remain unchanged, ensuring continuity while ownership updates seamlessly. Bulk reassign helps maintain service continuity, reduce scheduling errors, and balance workloads without requiring time-consuming manual updates.</p> <p>Business Value:</p> <p>When availability or ownership changes, reassigning bookings one by one is slow and error‑prone. Bulk reassignment helps schedulers rebalance workloads, maintain coverage, and respond quickly without disrupting schedules.</p> <p>Enabled for:</p> <p>Enabled for end users automatically</p>

Dynamics 365 Field Service: Optimize resource scheduling - View full screen map mode on schedule board

<p>Full screen map mode allows dispatchers to expand the schedule board map to fill the entire workspace, removing visual constraints that limit situational awareness. With more space, users can easily analyze resource locations, view booking distribution, and evaluate geographic coverage without distractions from other panels. This capability is particularly useful for dispatchers who rely on spatial context when assigning or adjusting work, such as route planning, proximity-based scheduling, or identifying coverage gaps.</p> <p>By prioritizing geographic visibility while retaining essential scheduling context, the full screen map mode delivers clearer insights, faster decisions, and more effective route-based planning.</p> <p>This feature introduces an additional view type for the schedule board, complementing the existing List and Gantt views. It is automatically enabled for users and can be activated by selecting the Map view type.</p> <p>Business Value:</p> <p>For dispatchers relying on spatial planning, limited map space makes it harder to see coverage gaps and hinders route optimization. Full screen map mode improves clarity, enabling faster and more confident scheduling decisions.</p> <p>Enabled for:</p> <p>Enabled for end users automatically</p>

Dynamics 365 Project Operations: Optimize Project Operations - Support currency data type in custom columns

<p>As part of our commitment to continuously improve Project Operations, we plan to expand the Enterprise Task Custom Columns capability in an upcoming release. This enhancement builds on the existing functionality that allows you to add Date, Text, Number, and Choice fields to the task grid.</p> <p>With this enhancement, you gain the ability to add currency data type fields as enterprise task custom columns. This change makes it easier to surface financial data directly in the task grid, eliminating the need for task form customizations.</p> <p>The process for creating and adding custom columns remains unchanged, ensuring a consistent and familiar workflow while offering expanded options. This feature will be enabled by default for all customers and doesn't require any additional configuration or action to enable.</p> <p>Business Value:</p> <p>This feature lets you add Currency fields as custom columns in your task grid, so you can keep essential financial details where you need them. It saves you time by reducing extra navigation and eliminates the hassle of customizing task forms. With more data in one place, you make faster decisions and streamline your processes without added complexity.</p> <p>Enabled for:</p> <p>Enabled for end users automatically</p>

Dynamics 365 Project Operations: Optimize Project Operations - Support lookup data type in custom columns

<p>As part of our commitment to continuously improve Project Operations, we plan to expand the <strong>Enterprise Task Custom Columns</strong> capability. This enhancement builds on the existing functionality that allows you to add <strong>Date</strong>, <strong>Text</strong>, <strong>Number</strong>, and <strong>Choice</strong> fields to the task grid.</p> <p>With this enhancement, you gain the ability to add <strong>Lookup data type</strong> fields as enterprise task custom columns. This change makes it easier to surface relational data directly in the task grid, eliminating the need for task form customizations.</p> <p>The process for creating and adding custom columns remains unchanged, ensuring a consistent and familiar workflow while offering expanded options.</p> <p>This feature is enabled by default for all customers and doesn't require any additional configuration or action to enable.</p> <p>Business Value:</p> <p>This feature is designed for teams that manage complex projects and need quick access to key information. By adding Lookup fields directly to the task grid, you can keep critical data in one place without switching screens. This saves time, reduces manual customization, and helps your team stay focused on delivering results instead of managing forms.</p> <p>Enabled for:</p> <p>Enabled for end users automatically</p>

Dynamics 365 Commerce: Store Commerce - Display distance in kilometers on the Store Commerce app

<p>Retailers operating across multiple regions often face challenges with distance unit consistency in Dynamics 365 Commerce. By default, distances in points of sale are hard-coded to miles, regardless of the store's locale. This limitation can cause confusion for customers in metric-based countries and lead to operational miscommunication across international teams.</p> <p>This feature introduces automatic distance unit display in Store Commerce, ensuring values are presented in the correct format for each legal entity. Distances are determined by the registered country address of the legal entity. For example, kilometers in metric countries and miles in non-metric countries.</p> <p>The setting is enabled by default and requires no per-entity configuration. Conversion is centrally managed in the Dynamics 365 Commerce runtime, providing a seamless and consistent experience across all regions.</p> <p>Business Value:</p> <p>Automatic, locale-aware distance units in Store Commerce reduce customer confusion and prevent operational miscommunication by displaying distances in the correct format for each legal entity. By aligning point-of-sale distance values with regional standards, retailers can deliver a more intuitive customer experience and support smoother collaboration across global teams.</p> <p>Enabled for:</p> <p>Enabled for end users automatically</p>

Dynamics 365 Sustainability: Configure granular reporting‑period locking

<p>This feature provides granular and configurable reporting‑period locking within sustainability data management. Customers can independently lock data ingestion, calculations, and external reporting, enabling scenarios such as restatements or recalculations in closed periods without requiring a full unlock of all data and processes. The locking model allows organizations to define how locks apply across organizational units, facilities, scopes, and categories, including Scope 1, Scope 2, and Scope 3, providing precise control over which data can be modified across complex organizational and reporting structures.</p> <p>The feature is automatically enabled and can be configured from the settings section of the product. Users can apply targeted locks with clearly defined boundaries to control when data can be modified across ingestion, calculation, and reporting workflows.</p> <p>Business Value:</p> <p>As sustainability data volumes grow and reporting cycles become more regulated, organizations need stronger controls to protect reported results while still supporting corrections and restatements. This release provides greater precision over when and how data can change, reducing the risk of unintended modifications to closed reporting periods. By strengthening governance and auditability, customers can maintain trust in reported data while supporting controlled adjustments when required.</p> <p>Enabled for:</p> <p>Enabled for end users automatically</p>

Dynamics 365 Project Operations: Unify product receipt and item requirement posting

<p>This feature posts a purchase order product receipt and the consumption of its linked project item requirement in one transaction. It applies when automatic item consumption is enabled or when you select Consume immediately while posting the product receipt. Both updates succeed together, or the system rolls them both back when an error occurs. The posting flow prevents duplicate project posting and preserves existing behavior for batch posting and cancellation or correction flows. This combined posting can only be triggered from product receipt posting. The feature is available for public preview in version 10.0.49 and is off by default. It applies to Project Operations connected with ERP and Project Operations for manufacturing deployment types.</p>

Dynamics 365 Sales: Choose the data sources AI-powered Data Enrichment uses, including CRM notes

<p>AI-powered Data Enrichment now lets admins choose which data sources the agent uses to enrich records. Outlook emails, Teams meetings, and the new CRM notes source each have their own control toggle, and the agent keeps running as long as at least one source is toggled on. Admins no longer need to connect every permission before they create the agent. With CRM notes, the agent extracts insights from manual notes added to supported records and uses them to enrich those records, with no tenant admin consent needed to use CRM notes. Only notes added by users with a Dynamics 365 Sales Premium license are used, and Dataverse search is needed only for emails and Teams meetings, since notes are already linked to their records.</p> <p>These control toggles are available automatically. Admins can turn each source on or off in the Agent behavior section of the Data Enrichment settings. Outlook emails and Teams meetings stay off until their permissions are connected, and connecting a permission never turns a source on by itself. For organizations already using the agent, CRM notes is off by default and a banner lets admins know it's available. For new organizations, CRM notes is on by default.</p>

Dynamics 365 Project Operations: Cancel packing slips for stocked item requirements

<p>This feature supports controlled returns and packing slip cancellations for stocked item requirements originating in Finance and Supply Chain Management. You can open the Packing slip journal from the Item requirements page and cancel packing slips for eligible independent item requirements. Packing slip posting performs the physical inventory update while deferring the financial update, allowing cancellation before invoicing or finalization. Cancellation reverses the project cost, returns the item requirement to open order, and creates negative material usage and sales transactions through dual-write. Negative quantities remain blocked when entered directly in Dataverse.</p> <p>This feature also enables the ability to create new item requirements for both positive consumption and negative return scenarios with product dimensions such as serial number to support returns or warranty scenarios.</p> <p>The feature is off by default. To enable it, in Feature management, enable Enable packing slip cancellation for integrated deployments. It requires Enable packing slip cancellation for item requirements and Enable stocked products usage for resource/non-stock scenarios features to also be enabled.</p> <p>To see the project cost posting, be sure to enable Post packing slip in ledger in Accounts receivable parameters to create the physical inventory voucher and display project cost. Fixed-price projects also require the feature Finalize uninvoiced stocked items before inventory can be financially finalized.</p> <p>Turning off the integrated cancellation feature restores the previous posting behavior and removes cancellation availability.</p> <p>This feature applies to the Project Operations connected with ERP deployment type.</p>

Dynamics 365 Field Service: Automate optimizations with Scheduling Operations Agent

<p>This release expands the optimization capabilities of the Scheduling Operations Agent to include the ability to create recurring optimizations on a schedule. The agent considers the availability of the resources, their current schedules, and unscheduled requirements. It suggests a schedule that honors configured constraints and optimizes it according to the selected goal. The agent automatically runs optimizations and applies the results on the configured schedule.</p> <p>New capabilities include:</p> <ul> <li>Configure optimization plans to run on a recurrence schedule.</li> <li>Add and weight additional objectives to optimization goals.</li> </ul> <p>These capabilities build on the existing public preview of the Scheduling Operations Agent and are automatically enabled for all organizations that have the agent enabled. Learn more at <a href="https://aka.ms/soa">Scheduling Operations Agent overview</a>.</p>

Microsoft Entra ID: Passkey support for B2B users

⏰ Act before October CY2026 · overdue

<p>B2B users, including internal guest users and external users, will be able to register and sign in with passkeys issued by a resource tenant to meet that tenant's multifactor authentication (MFA) requirements. Today, passkeys are supported for member users in their home tenant. With this update, B2B users can register a resource tenant passkey from the resource tenant's My Security Info page, or in-line during a proof-up prompt or passkey registration campaign, and then use it to satisfy the resource tenant's MFA requirements. This change is on by default. B2B users already in scope for passkeys in your Authentication methods policy will be enabled automatically. No action is required to turn it on. If you want to review or adjust who's affected, update your Authentication methods policy, passkey registration campaign, Conditional Access policies, and user scoping before rollout.</p>

Dynamics 365 Business Central: Ecommerce - Synchronize tariff numbers and origin values with Shopify

<h2>Business Value</h2> <p>Accurate tariff numbers and country/region of origin values support international shipping and customs reporting. Synchronizing these values with Shopify reduces duplicate data entry and helps keep product trade data consistent across both systems</p> <h2>Details</h2> <p>Turn on <strong>Sync HS Code and Country/Region of Origin</strong> on the Shopify Shop Card to synchronize tariff numbers and country or region of origin values between Business Central and Shopify. On import, the connector updates values only when the Shopify value resolves to an existing Tariff Number or Country/Region record.</p> <p>Other product information management improvements provide more control over matching, product status, and variant information:</p> <ul> <li>Use <strong>Find Mapping by Barcode</strong> to control whether the connector tries barcode matching after the selected SKU mapping strategy fails. The setting is on by default for compatibility and can be disabled when barcodes aren't unique.</li> <li>Set <strong>Status for Created Products</strong> now includes new <strong>Unlisted</strong> status. The selected status applies when the connector creates a product in Shopify.</li> <li>Add <strong>Compare-at Price</strong> to the Shopify Variants page through personalization to inspect the comparison price used for a variant.</li> <li>From an Item Card or Item List, the <strong>Show Product in Shopify</strong> action is also enabled for items exported as variants to Shopify.</li> </ul>

Power Apps: Control information density in model-driven apps

<p>Model-driven apps now support configurable display density settings that let users choose how information is spaced throughout the application. Users can select from three density options:</p> <ul> <li>Comfortable (default)</li> <li>Cozy</li> <li>Compact<br> ​</li> </ul> <p>Each density setting adjusts layout spacing while maintaining accessibility target-size requirements. Administrators and makers can configure default density settings at the environment and app level, while individual users can personalize the experience by selecting their preferred density. User preferences take precedence over administrator-configured defaults.<br> ​<br> Display density requires the Header and Navigation Refresh experience to be enabled, and will be enabled by default for apps that have Header and Navigation Refresh enabled. Makers can disable display density for their apps using the app setting if needed.<br> ​<br> Some controls and components may not yet support display density. These controls will continue to render using their standard spacing regardless of the selected density setting. Custom component developers can add support for display density by adopting Fluent design spacing tokens. Learn more in the documentation.<br> ​<br> Availability</p> <table> <thead> <tr> <th>Field</th> <th>Value</th> </tr> </thead> <tbody> <tr> <td>Applies to</td> <td>Model-driven apps</td> </tr> <tr> <td>Release channel</td> <td>Weekly</td> </tr> <tr> <td>Version</td> <td>2609.1</td> </tr> <tr> <td>Dependencies</td> <td>Header and navigation refresh enabled</td> </tr> <tr> <td>Feature scope</td> <td>Users (enabled by default)</td> </tr> </tbody> </table>

Dynamics 365 Project Operations: Optimize, discover and manage features from one place

<p>A single place in Project Operations where administrators and end users can discover the core features relevant to them <strong>in lite or resource/non-stocked deployments</strong>.</p> <p>**For administrators: **</p> <ul> <li>Browse features by status: New, Available, Enabled, or Coming soon.</li> <li>Filter and search by product area.</li> <li>Review benefits, impact, dependencies, availability timing, and guidance.</li> <li>Check whether a feature is optional or automatically enabled and whether it can be reversed.</li> <li>Receive advance notice of upcoming features through notifications and a banner.</li> </ul> <p>**For end users: **</p> <ul> <li>View newly available and enabled features.</li> <li>Access task-level guidance through Learn more.</li> <li>Receive notifications on features newly available in the product</li> </ul>

Microsoft Teams: Admins can control profanity filtering in meeting transcripts

<p>Teams administrators will be able to use a meeting policy to control whether profane words are masked in live transcription and saved meeting transcripts. Filtering remains on by default. When an organizer is assigned a policy that turns filtering off, profane words can appear without masking in both the live and saved transcript, while live captions continue to follow each participant's existing profanity setting.</p>

Microsoft Entra: Enhanced Security Accounts Manager (sAM) Account Name support for Microsoft Entra Domain Services

Enhanced support for synchronizing the Security Accounts Manager account name (sAMAccountName) with Microsoft Entra Domain Services is now in Public Preview. This feature allows sAMAccountName to be populated from the onPremisesSamAccountName attribute in Microsoft Entra ID. Existing managed domains can enable the new synchronization behavior, while it is enabled by default for new managed domains. When enabled, existing hybrid users are updated during synchronization; cloud-only users without an onPremisesSamAccountName value continue to use mailNickname-based generation. The feature is available for Enterprise and Premium SKUs.

OneDrive: Anchored comments in the PDF viewer

Microsoft is adding anchored comments to the PDF viewer in OneDrive and SharePoint on the web. Users can attach a comment to a specific spot on a page, to selected text, and collaborate through replies and @mentions — bringing PDF review to parity with commenting in Office documents. This feature will be on by default and requires no admin action.

Outlook: Enhanced user interface updates for iPhone and iPad

⏰ Act before September CY2026 · overdue

People using Outlook for iOS on iPhone and iPad will see refreshed interface elements aligned with the latest Liquid Glass iOS visual experience, including modernized app chrome, navigation, and use of screen space. It will be enabled by default with no administrator action required.

OneDrive: PDF annotation for sensitivity-label protected PDFs in the OneDrive apps (iOS and Android)

<p>The Microsoft OneDrive apps for iOS and Android will let users annotate PDFs protected by a Microsoft Purview Information Protection sensitivity label that applies encryption — without removing or weakening the label. Users with edit/annotate rights can add a full set of annotations — including ink, highlight, free text, notes, signatures, image/shape/date stamps, bookmarks, and form fields — directly in the OneDrive mobile PDF viewer; the file's encryption and usage rights are preserved end to end. This applies to the OneDrive apps for iOS and Android only (not OneDrive or SharePoint on the web). The feature is enabled by default for eligible users and requires no new admin action.</p>

Microsoft Viva: Insights for GitHub Copilot spend and usage

AI spend and usage insights for GitHub Copilot will be available on Viva Insights for managers with at least 5 direct reports (scoped access), Global analysts and Microsoft Global administrators. They can track spend and make data-driven decisions for AI spend and usage in GitHub Copilot. The dashboard is enabled by default to ensure immediate access.

Microsoft Viva: Copilot Analytics - Insights in Cowork and WorkIQ spend and usage

Insights into AI spend (Copilot credit usage) at a group or team level will be available in Viva Insights as a dashboard and in Advanced insights. The services in scope of this release are Cowork and Work IQ API. The dashboard experience is available to managers with at least 5 direct reports (scoped access), the Insights analysts, and Global administrators and is enabled by default to ensure immediate access to usage-based cost insights. For users to be able to use Cowork or WorkIQ API, your tenant must have usage-based billing setup via Cost Management in the Microsoft 365 admin center. Leader access to tenant-wide data is out of scope for this release. The same insights will be available for Insights Analysts and Global Administrators in Advanced Insights.

Microsoft 365 admin center: Notifications for organizational data processing status

With this feature, organizational data source admins receive email notifications when data processing through one of their configured connectors completes successfully or requires attention. Notifications are enabled by default with the option to unsubscribe.

Microsoft Teams: Manage Built-in Teams agents in the Teams admin center

Admins will be able to manage Teams built-in agents across core Teams experiences, including chats, channels, and meetings, through a dedicated experience in the Teams admin center. From a centralized location, admins can control agents’ availability for users and groups. These agents will be enabled by default for licensed users and managed independently from org-wide Microsoft app settings.

Microsoft Teams: Profanity filter is disabled by default for captions

We are updating the default profanity filter setting for live captions from On to Off across Teams meetings, calls, events, and Microsoft Teams Rooms (MTR) devices to improve accessibility and align with EU requirements. This change will only affect users who have never configured their live captions profanity filter preference. Users who have already set their preference will keep their current setting. As a result, some users may begin seeing unfiltered profanity in live captions by default after this rollout. Users can update this preference in settings at any time.

Microsoft Teams: Improved organization for muted and meeting chats

<p>Microsoft Teams automatically organizes your chats with new built in sections that help reduce clutter and keep conversations easy to find. Muted chats (on by default) are grouped together in a dedicated area, while meeting chats (off by default) can be collected into a single section for quick access. You’re always in control, as each section can be turned on or off based on your preferences. The new Meeting chats section will replace the Meeting chats filter, that was previously available at the top of the chat and channel list. Updated July 20, 2026: We have temporarily rolled back this feature. We apologize for any inconvenience.</p>

Microsoft Teams: Usability and privacy improvements for live captions and live transcript in meetings

Introducing enhancements to live captions and live transcripts in Microsoft Teams to make meetings more intuitive, accessible, and privacy-focused. Live captions are now scrollable, allowing users to review past conversation with more flexibility and over a larger surface area. Next, copying captions is disabled by default to protect sensitive information and support compliance. Additionally, the live transcript panel won’t open automatically with features that trigger transcription—like recording, giving users greater control over their layout. Lastly, If transcription is enabled, users who attempt to open the live transcript panel will see a banner suggesting they switch to live captions for real-time comprehension. These updates streamline the experience while supporting accessibility and privacy.

Microsoft Teams: Workplace check-in via Wi-Fi allows easy coordination in the office

Workplace Check-in via Wi-Fi acts as an extension of existing capabilities to check in to a building or a reserved desk, providing more flexibility and ease of use to help coordinate with co-workers. When users connect to their organization's Wi-Fi, Teams will soon be able to update their work location to reflect the building they're working from. This feature will be off by default. Tenant admins will decide whether to enable it or not and end-users always have the choice to opt-in or opt-out of sharing this information.

Microsoft Teams: Speaker attribution now “On” by default in BYOD rooms with enhanced admin controls

<p>New PowerShell setting (SpeakerAttributionBYOD in csTeamsAIPolicy), enabled by default, gives IT admins more control over speaker attribution in BYOD (bring your own device) meeting rooms. This enhances the experience for users by enabling clear speaker labels and richer in-meeting and post-meeting insights with Microsoft 365 Copilot. Users just enroll profiles via Teams Settings to be recognized.</p>

Microsoft Entra Backup and Recovery is now available

Microsoft Entra Backup and Recovery is a built-in solution to help restore your tenant after accidental changes or malicious updates. Always on by default, it automatically backs up critical directory objects — including users, groups, applications, service principals, managed identities, Conditional Access policies, named locations, agent IDs, and authentication and authorization policy, so admins can quickly restore them to a previously known good state.

As an AP requestor, I can see in My Access who my approver(s) are if the access package owner allows me to

In May, requestors will be able to see the name and email address of approvers for their pending access package requests directly in the My Access portal will be in General Availability. This feature improves transparency and helps streamline communication between requestors and approvers. At the tenant level, approver visibility is enabled by default for all members (non-guests) and can be controlled through the Entitlement Management settings in the Microsoft Entra Admin Center. At the access