Roadmap, security and documentation changes captured for OneDrive.
With improved Copilot file skills in OneDrive, you can go from files to finished work directly from chat. Copilot helps you find the right content, analyze files and data, create polished outputs like summaries, dashboards, and presentations, and collaborate by saving or sharing the results from OneDrive.
Microsoft 365 Copilot makes PDF reviews faster and easier on mobile. Select text in any PDF in OneDrive iOS and tap Ask Copilot to explain, summarize, translate, or ask a custom question about the selection — the same in-context Copilot experience already generally available on desktop, now on OneDrive iOS.
Microsoft is adding anchored comments to the PDF viewer in OneDrive and SharePoint on the web. Users can attach a comment to a specific spot on a page, to selected text, and collaborate through replies and @mentions — bringing PDF review to parity with commenting in Office documents. This feature will be on by default and requires no admin action.
OneDrive is giving people more control over their Windows experience by allowing them to uninstall the OneDrive Photos experience independently. Removing the Photos experience does not uninstall the OneDrive app, interrupt file sync, or delete photos and files. This provides a clear removal option for people who prefer to manage their photos with another app.
OneDrive is adding administrative controls for the Photos experience on Windows. Organizations can manage whether users sign in with personal Microsoft accounts. These controls help IT teams align OneDrive Photos with their access, data governance, and device-management requirements.
OneDrive is updating its integration with the iOS Files app to use Apple's Replicated File Provider API. This update provides end-user improvements such as better upload progress. As part of the change, read-only Shared and Libraries locations will no longer appear in the Files app integration. Users can use Add to OneDrive for shared content and libraries they need to access, including write access where permitted.
The Microsoft OneDrive apps for iOS and Android will let users annotate PDFs protected by a Microsoft Purview Information Protection sensitivity label that applies encryption — without removing or weakening the label. Users with edit/annotate rights can add a full set of annotations — including ink, highlight, free text, notes, signatures, image/shape/date stamps, bookmarks, and form fields — directly in the OneDrive mobile PDF viewer; the file's encryption and usage rights are preserved end to end. This applies to the OneDrive apps for iOS and Android only (not OneDrive or SharePoint on the web). The feature is enabled by default for eligible users and requires no new admin action.
OneDrive for Windows and Mac will let users exclude specific folders from syncing, so folders that do not belong in the cloud, such as developer tooling folders like PowerShell modules, Visual Studio configuration, and node modules, stay local on the device instead of uploading to OneDrive. Administrators can define folder exclusion rules for their organization.
We are improving PDF navigation in OneDrive and SharePoint on the web by adding a thumbnail view in the PDF viewer. Users will be able to open a thumbnail panel to visually browse pages in a PDF and jump directly to a selected page. This update helps users navigate long PDFs more quickly, especially when they need to find a visual section, page layout, chart, image, or form page without scrolling page by page.
The OneDrive and SharePoint web PDF viewer will block screen capture in Microsoft Edge when users open PDFs whose sensitivity (MIP) label without Copy (EXTRACT) permission.
The new My Sites tab in the OneDrive iOS app gives you one place to find every group-connected SharePoint site you own or belong to. Instead of relying on recent files or search, you can browse a complete list of your sites and jump straight to their default document libraries — right from your iPhone or iPad. It's especially handy when you don't remember a site's name, haven't opened it recently, or were just added as a member of a new site, so you spend less time hunting and more time working with your team's content.
OneDrive is making it easier to find and work with files across Microsoft 365. We're refreshing the filtering experience across OneDrive Web, updating existing filters in views like Home, Shared, People, Meetings, and Favorites to support multiple filters at once, and bringing those same filtering capabilities to folder-based experiences such as My files and shared folders. Users can also filter content by file type using both filter pills and the filter pane. We're also bringing the modern SharePoint document library experience to OneDrive Web, with an updated layout, improved navigation, and familiar file management capabilities. Together, these updates make it easier to browse, filter, and manage content, while providing a more seamless experience across OneDrive and SharePoint.
We're replacing the existing More places experience in OneDrive Web with a refreshed Libraries view. Users can see more recently accessed libraries, navigate to default document libraries for Teams and favorite SharePoint sites, and use new filtering, sorting, and view options.
Users can now work with SharePoint document library views directly from OneDrive. In addition to switching between existing views, users can create and manage views to customize how library content is organized and displayed. This helps teams surface the information that matters most while staying within the OneDrive experience.
We’re making it easier for users to find document libraries directly from OneDrive search results. When users search in OneDrive, relevant SharePoint document libraries may appear alongside files and folders, helping users quickly get back to shared team content without needing to navigate across multiple sites.
We’re adding inline commenting support for Markdown files in OneDrive and SharePoint, making it easier for teams to review, discuss, and collaborate on Markdown content directly in Microsoft 365. Users will be able to leave comments on specific parts of a Markdown file and receive notifications when they are mentioned or when there is activity that needs their attention.
We’re bringing co-authoring and autosave to Markdown files in OneDrive and SharePoint, making it easier for teams to collaborate on Markdown content directly in Microsoft 365. Multiple users will be able to edit the same Markdown file together in the web experience, with changes saved automatically, reducing the risk of lost work and removing the need to manually manage versions.
Provides a visual heatmap of agent activity to help admins quickly detect patterns, hotspots, and unusual access behavior.
OneDrive makes it easy to add shortcuts to the files and folders you use most. Now you can choose to keep those shortcuts neatly together in one place instead of mixed in with everything else. When you add a shortcut, you can send it to a dedicated "Shortcuts" folder rather than your OneDrive root. The folder is created automatically the first time you use it and is easy to spot, with a distinct color and building icon. The Shortcuts folder behaves like any other folder—move it, rename it, share it, or remove it whenever you like.
Copilot Suggested Rename is an AI-powered OneDrive feature that automatically recommends clear, descriptive file names based on a file’s content—helping users organize and find their files more easily with minimal effort. What the feature does: - Analyzes the content of a file to generate context-aware filename suggestions - Presents 3 recommended names directly within the rename dialog - Allows users to pick a suggestion with a single click Where it shows up: - Within the rename dialog for supported files - Within the post-upload toast notification when a single supported file is uploaded Supported file types: - Microsoft Office documents Word (DOCX) PowerPoint (PPTX) Excel (XLSX) - Other document formats PDF Markdown (MD) - Images
New pay-as-you-go, consumption-based meter for additional OneDrive storage. Control which OneDrive accounts can grow beyond their licensed storage limits and give selected users more space as needed.
OneDrive Sync supports syncing up to 1 million items on Windows devices, helping teams manage large document libraries and shared content at scale without compromising access across devices. This preview requires the Insiders ring and that devices meet minimum hardware and configuration requirements. Devices that don't meet these requirements continue to sync at the existing 300,000-item supported limit with no disruption.
OneDrive now makes it easier to find and access your SharePoint document libraries on your iPhone and iPad. Search for libraries by name, browse an updated Libraries view with recent and alphabetical sorting, and navigate directly to the site's default document library for ease of access. Whether you're on the go or working remotely, you can quickly locate and open organizational content that matters to you.
The OneDrive Shared view on iPhone and iPad now features a streamlined two-tab layout. The "With you" tab shows files others have shared with you, while the "By you" tab displays files you've shared. Quickly find shared content with new sorting options and file type filters, plus see recent sharing and editing activity at a glance.
We’re introducing support for Microsoft Lists as a knowledge source for custom agents in SharePoint and OneDrive. These custom agents can now ground responses in a list stored on a SharePoint site or your OneDrive.
See what Copilot can do the moment you preview a file in OneDrive or SharePoint. Ready-to-use prompts appear alongside the Copilot button, helping you summarize documents, generate FAQs, and more — all without writing a single prompt.
OneDrive and SharePoint will use Microsoft Entra B2B as the invitation and authentication method for external users, replacing the legacy SharePoint One Time Passcode (SPO OTP) experience. External sharing will automatically create B2B guest accounts in your directory, delivering consistent external collaboration across Microsoft 365, stronger guest identity management, and modern security aligned with Microsoft Entra standards.
OneDrive desktop sync users now get clearer, more actionable guidance when file paths exceed the supported 520-character limit. The updated experience shows exactly how many characters a path is over the limit and offers a guided flow to rename or move the affected items so they can sync.
IT admins can now customize the local OneDrive sync root folder name on users' Windows computers. By default, the folder is named "OneDrive - {organization name}," which can consume valuable path length for deeply nested files and folders. With this new policy, admins can set a shorter, organization-specific folder name — reducing path length issues and giving users a cleaner file system experience.
We're excited to bring M365 Copilot in OneDrive, a new unified Copilot chat experience designed to make working with your files simpler, smarter, and more seamless across Microsoft 365.
Administrators can now set organization-wide policies to automatically expire "People in your organization" sharing links after a specified period. This helps organizations maintain tighter control over internal content sharing by ensuring links don't remain active indefinitely. Configure expiration timeframes that align with your organization's data governance requirements—whether that's 30 days, 90 days, or a custom period.
We’re introducing a visual refresh of the Access Denied web experience across Microsoft 365, where users can request access to files, sites, and meeting recordings. This update features a modern Fluent design with new illustrations, animations, and clearer messaging to help users quickly gain confidence and seamlessly continue their collaboration.
Copilot makes PDF reviews faster and easier. It explains selected text in plain language and lets you customize the prompt for tailored results—so you spend less time switching between apps.
We’re bringing the power of Microsoft 365 Copilot directly into your daily file management experience in macOS. With this update, users can interact with Copilot in Finder to ask questions about their OneDrive files.
Rich insights on agents accessing content in SharePoint and OneDrive sites as part of SharePoint Advanced Management controls.
A new Copilot icon button provides a quick, visible entry point to Copilot directly within the file previewer in OneDrive. Positioned at the bottom-right corner (instead of the command bar), this button surfaces contextual prompts tailored to the file type and offers seamless access to Copilot chat, making it easier to get insights and take action without leaving the preview experience.
The floating Copilot button is a quick-access button that appears prominently in your OneDrive web interface. It’s your gateway to Copilot-powered actions —right where you need them. Instant Copilot Access: Ask questions about your files, summarize documents, or compare content—all without leaving OneDrive. Contextual Recommendations: The button will suggest helpful actions based on your file selection—like generating a status report from a file you've selected or generating a summary of a new file shared with you. Streamlined Navigation: No more hunting through menus; the Copilot floating button brings the most relevant tools to your fingertips.
We are adding support for the OneDrive Sync admin reports for the GCC-H and DoD environments.
We’ve made it easier to manage files when employees leave—account cleanup emails are now more prominent, new filters help managers quickly locate key files, and the enhanced “Move and keep sharing” feature supports bulk transfers with consolidated notifications, making the process more efficient. Security and compliance in ownership transfer ensures sensitive data remains protected, access is properly reassigned, and regulatory obligations are met during employee offboarding.
We're now introducing the third generation of the Microsoft 365 sharing experience designed to make collaboration simpler, smarter, and more secure by default. At the heart of this update is the new hero link, a single, powerful link that controls access to your files. Whether you copy a link, share via email, or send the URL from your browser, you now have a seamless and consistent way to share and stay in control of your files.
Users have long been able to use personal Microsoft accounts with the OneDrive app on corporate Windows devices—unless restricted by admin policy. This new feature introduces a prompt only when a personal account is already signed in on the device, encouraging users to also sign in to the OneDrive app with that account. Administrators who have already restricted personal accounts on corporate devices can continue to manage this as before. Organizations that have already disabled personal OneDrive accounts on corporate devices with the DisablePersonalSync policy will not see this prompt. Administrators can also suppress it using the DisableNewAccountDetection policy. More information on configuring policies can be found here:
Allow files from OneDrive to be added as a grounding source in the Sources tab when creating a custom agent. This would apply to agents created from both OneDrive and SharePoint.
SharePoint and OneDrive users can now secure their PDF files by adding protection that restricts unauthorized access through OneDrive Web. This feature allows you to set an open password, which is required to access the PDF, or an owner password, which sets permissions for actions such as printing or editing the document. This ensures your files remain secure and only accessible to authorized individuals
Annotating with hand-drawn content in the OneDrive apps for iOS and iPadOS is now easier than ever. Enjoy various types of annotation tools and expressive strokes that match your pressure.
With this feature update, when a user clicks a link to a shared folder from Teams chat, channels, email, or other places, they will navigate to the shared folder within the People view of their own OneDrive. This new view, organized by people, will show and allow access to all the files and folders that have been shared with the user.
Find yourself referencing the same files using Copilot in OneDrive? We are bringing the power of agents to OneDrive, allowing you to build, use, and share your own agents using files and content stored in your OneDrive. This feature requires a Microsoft Copilot for Microsoft 365 license and will be available to customers on OneDrive Web.
Like a summary or FAQ that Copilot generated for you? Now, with one click, you can convert any Copilot response into a Word document. This feature requires a Microsoft Copilot for Microsoft 365 license and will be available to commercial customers on OneDrive Web.
With Copilot, you can create the first draft of your presentation using a Word file in just a single click. This feature requires a Microsoft Copilot for Microsoft 365 license and will be available to commercial customers on OneDrive Web.
<div><span style="">In addition to being able to configure a group policy to exclude specific files or file extensions from Syncing with OneDrive, admins can now exclude folders as well. End-users will be able to see the excluded folders in the Sync configuration applied to them via their OneDrive Advanced Settings.</span> </div>
Information Barriers (IB) V2 brings new capabilities including larger segment scale support, multi-segment support, and flexible people discoverability etc. Existing IB v1 tenants require an upgrade to IB v2 to take advantage of these new capabilities. This roadmap item is intended only for all IB v1 customers. All other customers will get IB v2 capabilities when they enable IB in their tenants. IB v2 upgrade will be opt-in.